The Benefit Is Clear

The Benefit Is Clear

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With one of the fitness industry’s central players — IHRSA — priming for its annual convention and trade show in a couple weeks, it’s worth taking a moment to consider the general benefits of attending such events. For companies selling machinery, equipment, gear, software, and other products, the benefit is clear: Easy access to many potential customers at one time.

What about for health club or sports facility owners and managers? What’s in it for you? Is it worth the investment of time and participation fees?

In a word, yes. Attending a convention and/or trade show is beneficial to facility owners first and foremost because of the opportunity to connect with others in the industry. Sure, they may be competitors, but the old saying holds true: Keep your friends close and your enemies closer. Your competitors, other clubs in your industry, are the ones from whom you have something to learn. Happily, participants who choose to attend events like conventions generally do so with an open attitude: They’re there to share. Through casual conversation, over meals and beverages, by chance meetings and introductions, ideas are transferred and transformed. Want to know how the gym down the street handles retention issues? Want to understand why that other baseball center is so successful at attracting new customers? Here’s your chance to find out.

Also, those guys out on the floor trying to sell you stuff? They’re not just looking to fill their pockets. Most of them attend with ideals of relationship-building in mind. They really want the opportunity to meet you, get to know you, understand your needs and desires as a customer. From their point of view, the better they know you the better they can serve you — and the better they can serve you, the better off you are. And it’s a lot easier for a salesperson to cut a deal for someone with whom he or she has a personal connection than for a stranger.

Finally, there’s the whole pay-it-forward idea. As a business owner or manager, and specifically as the business owner or manager of a fitness or sports facility, you’re part of a community. Even if it’s easy to forget for most of the year, conventions and trade shows can serve to remind you that the difficult work you do is the same as the difficult work others do. And just as you can gain ideas and tips from other facility folk you meet at such events, other facility folk can gain ideas and tips from you. You might even seek to take part in a panel or give a talk — because business, as you no doubt know, is as much about giving as it is about receiving. There is no better opportunity for giving than to share what you know, what your best practices are, and how you meet day-to-day demands than at a large gathering where so many industry-mates are all at once. You might not see immediate returns, but eventually your paying it forward will pay off. In tangible and intangible ways, you’ll feel the benefits of having been part of it all.

Scheduling

3 Quick Ways To Streamline Scheduling

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These days, scheduling just one day in a single family’s life practically requires a PhD in metaphysical engineering. Your spouse is out of town, you have an important work meeting, you’re out of groceries, and the plumber is coming to fix your broken sink; meanwhile, one kid has to get to soccer practice, taekwondo, and a dentist appointment and the other has a dance class and a tutoring session. Figuring out how it’s all going to get done seems impossible.
No wonder running a sports facility can give you a headache. If coordinating four people’s activities in one day is complicated, what about coordinating fields, equipment, practice space, classes, and special events for hundreds of people over several months? How are you going to get it all done?
Of course, you already have systems in place for tackling this task, but can you improve those systems? Here are a few tips for streamlining:

1. Test Your Knowledge

If you use league scheduling software, make sure you know its capabilities. Sure, you know how to publish a schedule to your website (you do, right?), but can you schedule multiple divisions at once? Are you sure you’ve got the settings right so you avoid double booking? Are you accommodating team preferences? If your software doesn’t allow you to do all these things, it’s time to find a new one. If it does and you’re not sure how to do them, it’s time for a refresher course. Do some research online, or, better yet, call your software’s support line. If you don’t use scheduling software, oh boy. Unless you’re a tiny, boutique facility, offering just one sport and with only a small clientele, you probably really need some.

2. Setup Quick Group Meetings

Have weekly or daily check-in sessions with employees to make sure everyone knows what’s on tap, forestall any potential glitches, and fix any problems. Scheduling works best when all the people involved know about the schedule and have a chance to weigh in on it. You’ll be doing yourself and your facility a big favor if you create time for brief, frequent sessions to ensure all systems are go. Also! No matter how carefully you plan and check your plan (and double-check your plan), conflicts happen. Know your steps for handling conflicts; train your employees in handling them too. Remember the end goal: Keep the customers happy.

3. Make Time for Analyzing Mistakes.

Again, conflicts arise. If something has gone wrong with your scheduling despite your mastery of software, your open lines of communication, and your vigilant efforts to stay on top of things, you need to know what went wrong. It can be useful to have a flowchart of questions to help you avoid problems in the future (for example: Did I enter this team’s practice location change into the software correctly? If no, then learn how to enter changes; if yes, then did I check to make sure the change was communicated through the proper channels? If no, then…. You get the idea).
We tend to think scheduling should come easily to us, and sometimes it does. But your facility is a complex system. To maintain complex systems, small adjustments often are necessary—and they can make a big difference. Figure out what small changes you can make to simplify scheduling!

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Got an App?

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It’s time we talked about apps. The fact is, if your facility doesn’t have one, you might soon find your business going the way of the 8-track cassette player and the fax machine. Websites alone don’t cut it anymore; customers expect your business to be accessible to them at any time of day, from wherever they are. That means if they’re at their kids’ soccer practice and they want to check your class schedule, or they’re walking down the street and they want to know your exact address, you better have an app for that. You need a quick, easy, smartphone-accessible solution to all of your customers’ needs.

Your customers aren’t the only ones who benefit. If you can provide them with palm-of-the-hand services, you’ll reap rewards yourself. A mobile app that gives you the ability to immediately update members with “Push Notifications” allows you to communicate quickly and effectively with your entire community about club changes, news, class availability, and the like. An app also can present you with an easy way to distribute information about specials, promotions, and coupons, drawing members in by keeping them on the look-out for deals from you. There’s another big bonus too: An app can be a selling point for new members (and it’s a must-have if the gym across the street has one).

But no matter how much easier an app makes things for you, what it comes down to is greater customer satisfaction. If you’ve got an app that complements your sports or fitness business — again, engaging members and clients when it’s convenient for them — then you’ll have customer satisfaction, which means improved retention. In addition to keeping clients informed, hooking them on promotions, and providing an easy way to book classes, you can offer an app that allows you to post motivational photos and videos, showcase members’ stories, offer fitness tips, and highlight new workouts. Your customers get what they need, and you get what you need. That’s what apps are all about.

Data Security

Protect Your Customers' Data

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Protect Your Customers' Data The recent and ongoing Target credit card debacle shouts out a loud and clear warning to anyone who operates a business that involves credit card transactions: Protect your customers’ data! When 40 million or so Target shoppers had their credit and debit card data stolen because of problems with the store’s security procedures, the company was sued in multiple lawsuits, its shares fell precipitously, and it was left struggling to placate customers with apologies and discounts. The legal and financial threads will take months — or longer — to untangle, and the store will have to fight to win back its reputation.
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Making a Difference and Boosting Business

Making a Difference and Boosting Business

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Making a Difference and Boosting Business Recently, the Centres for Disease Control and Prevention (CDC) released troubling data: Only about a quarter of kids ages 12 to 15 are getting the amount of moderate to vigorous physical activity recommended by federal guidelines: 60 minutes each day. This follows a report the organization issued last year, revealing that childhood obesity has more than doubled in children and tripled in adolescents in the past thirty years. We all know where childhood obesity, or simply too little activity in childhood, can lead: cardiovascular disease, diabetes, bone and joint problems, sleep apnea, poor self-esteem, stroke, cancer, osteoarthritis — nothing good.
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Motivation

Keep Your Clients Motivated

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Keep Your Clients Motivated Around this time of year, there’s a lot of motivation in the air. Even people who avoid making resolutions find themselves catching the New Year’s bug, and they and the resolution-makers alike launch fresh exercise schedules, re-dedicate themselves to weight-loss plans, research new fitness programs to try, and put their workout-related holiday gifts to use. All well and good, but by the time Valentine’s Day rolls around, a lot of that motivation fades away like a bouquet of old roses.
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customer satisfaction

Have You Created a Survey for Your Sports Facility?

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Have You Created a Survey for Your Sports Facility? When my son was five and had great enthusiasm for building with blocks, a friend of mine asked him if he’s going to be an engineer when he grows up. “Maybe when I retire from professional soccer,” he replied. Almost from the time he took his first step, the kid has known that sports will always be an important part of his life. And so, since more or less that time, and he’s eight now, he’s used sports facilities of various sorts, engaging in some kind of training or game or competition or workout. But it was only recently that a facility did something that seemed so obvious I couldn’t believe I hadn’t encountered it before: It offered me a chance to fill out a survey.
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Wearable Tech

Be Indispensable To Wearable Technology Users

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Be Indispensable To Wearable Technology Users This fall, my gym buddy acquired wearable technology. You know the drill: a sleek-looking wristband; an endless stream of personal fitness data collected, analyzed, advertised on social media; a self-regulated, continuously fine-tuned fitness plan based on the constant feedback. All well and good, but suddenly I found myself going to the gym on my own a lot more. With a sort of built-in trainer and a shift in fitness goals (now, instead of running for thirty minutes on the treadmill, she aimed to take 10,000 steps per day) my friend seemed not to need the gym so much any more — at first.
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Risk Management

Don’t Forget Risk Management

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Don’t Forget Risk Management y son calls me a scaredy-cat because I’m constantly throwing warnings out at him: “Don’t run on the ice, you could fall and hurt yourself!” “Be careful on those rocks; they look slippery.” “Please don’t climb any higher up that fence; if you fall and crack your head open, you’ll be sorry!” I’m not a scaredy-cat, I tell him; I just have to give the warning because if something actually happens, I’ll feel even worse about it if I failed to alert him to the danger beforehand. The better tactic, I know, would be to remove the ice, the rocks, and the fence before he can even test them, but out in the world that’s just not possible.
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Solution

Become the Solution

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Become the Solution You struggle with retaining members and signing up new clients. How could you not? With the proliferation of low-cost health clubs, wearable technology, home video exercise plans, and YouTube workout videos that go viral within hours, traditional fitness facilities face enormous challenges these days — and experts tell us we’re only at the beginning of what will be a sea change in the way the fitness industry operates. In this blog space there’s been a lot of talk about facing the challenges by building communities; investing in trainers, staff, and other human resources; and incorporating technology. Here’s another approach to consider: becoming the solution.
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