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Introducing Rental Plans: Prepaid Rentals Made Simple

rental plans

Ever wish you could get paid for your courts, cages, and pitches before anyone even books them? Now you can. Rental Plans is a new EZFacility feature that lets you sell prepaid rental time in the way rental-driven facilities actually want to operate: clients buy a block upfront, and the balance deducts automatically every time they book.

It’s available starting 15 October 2026.

What Are Rental Plans?

A Rental Plan is a multi-pack for rentals. Your clients pre-purchase a set number of hours or bookings, and then use that balance to reserve courts, pitches, rooms, or any other space you offer. There’s no manual tracking, no stamp cards, and no chasing down payments at each visit. The balance adjusts automatically at booking.

Rental Plans are built on top of the rental types you already have in EZFacility, which means you don’t need to recreate anything. If you’re already running rentals, you’re ready to build your first plan.

This is also an optional feature. If your current setup works for you, nothing changes. It’s simply a new tool available when you want it.

Want to see it in action? Watch the full Rental Plans walkthrough from our 6 October webinar.

Per Hour or Per Occurrence: Choosing the Right Model

When you build a Rental Plan, one of the most important decisions is how you want to sell it: per hour or per occurrence.

Per hour means literal hours. A 10-hour plan gives your client any combination of bookings that adds up to 10 hours. Maybe they book two 2-hour slots and six 1-hour slots. It doesn’t matter, as long as the total stays within their balance.

Per occurrence means a number of bookings, regardless of how long each one is. A five-occurrence plan gives the client five bookings, whether each is 30 minutes or three hours.

Here’s a practical tip straight from our training team: if your rentals could vary in length, per hour protects your revenue. With per occurrence, a 30-minute booking and a 3-hour booking cost the client the same thing, which means you could be underselling your space without realising it. Think about how your rentals actually run before you choose a model.

You can also set different pricing for members and non-members, set a plan start date, add an expiration date, and turn on auto-renew so that clients stay on a rolling plan without your team having to take action each cycle.

Selling and Managing Plans

Once a plan is built, your staff can sell it from three places in EZFacility:

  • Directly from the Rental Plans list under Administration
  • From a client’s profile, using the new Rental Plans tab
  • At checkout, when booking a rental on the schedule

All three work the same way, so your reception team can use whichever flow fits the moment. And if a client cancels a booking, the hours or occurrences booked return to their balance automatically, just like Package Plans.

Both staff and clients can see the remaining balance at any time, which cuts down on questions at reception.

Self-Service Purchasing and Booking

Your clients don’t need to come to reception to buy a plan or use one. Through Self-Service, they can browse available Rental Plans, purchase the one they want, and then apply their balance when they book a rental, with no input from your team at the point of sale.

To enable this, make sure “Rental Plans” is turned on under Administration > Self-Service Preferences. You’ll also want to confirm that the relevant rental types have the correct plans linked to them, so clients see exactly the options you intend.

If you want to add terms or a rental agreement to the purchase flow, you can use the self-service acknowledgement setting under Administration > Self-Service > Design to require clients to agree to your terms on first purchase or every purchase.

Tracking Revenue with the New Report

Rental Plans comes with a new financial report. Head to Reports > Financial > Rental Plan Sales, set a date range, and you’ll see every plan sold in that window: the plan name, sale price, outstanding balance, and whether it was sold by a staff member or purchased directly through Self-Service. It’s a clean way to track prepaid rental revenue alongside everything else in your revenue categories.

If You’ve Been Using Package Plans as a Workaround

You’re not alone. A lot of EZFacility clients have been setting up rentals as Package Plans to approximate a prepaid rental experience. It works, but it has real limitations: the plans aren’t tied to actual rental types or rates, online booking is harder to set up cleanly, and tracking the balance takes manual effort.

Rental Plans is the purpose-built version of what you’ve been trying to do. Plans tie directly to your real rental types and resources, clients can buy and book through Self-Service without workarounds, and the balance tracking is handled for you. If you’ve been managing this with Package Plans, it’s worth taking a look at our resource guide to package plans to understand the differences before you migrate.

Ready to Get Started?

Rental Plans goes live on 15 October 2026. You can build your first plan under Administration > Rentals > Rental Plans on that date.

If you have questions in the meantime, our support team is here to help at [email protected].

See Rental Plans in action.

Schedule a free, no-commitment Discovery Call, and we’ll walk you through building a plan, selling it to a client, and watching the balance work in real time.

Schedule a Discovery Call

| News

Top U.K. Football Club Builds World-Class Training Facility

Manchester City Football Club, in East Manchester, England, recently opened a new facility dedicated to training both current soccer stars and future prospects in the club’s youth teams. The $312 million, four-year project forms a key part of plans both to regenerate the surrounding industrial wasteland and to enhance Manchester City FC’s standing as one of the English Premier League’s top soccer teams.
In addition to 17 pitches and three gyms constructed as part of the new facility, the site includes a 7,000 capacity stadium for the development of squad teams, Manchester City Women’s FC, and community use. Parts of the facility will be reserved for use by local schoolchildren.
“The development of top-notch training facilities by English soccer teams is of prime interest to the United States, given the ever-growing popularity of the sport here and the current interest in developing young talent,” said Eric Willin, COO, of EZFacility, a sports center management software developer in Woodbury, New York. “Teams in the MLS and other U.S.-based soccer outfits will take a cue from facilities such as Manchester City’s new one, and it won’t be long before we start to see more of them here.”
The football club’s project represents part of a larger movement within the soccer world to attract top players with state-of-the-art training facilities

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James Madison University to Build $88 Million Basketball Arena

James Madison University recently announced plans to construct an 8,500-seat arena to house the campus’s men’s and women’s basketball teams. The arena, set to cost $88 million, also will host public speakers, serve as the university’s convocation and graduation center, and provide space for high school graduation ceremonies, concerts, conventions, trade shows, and family-style entertainment.
Slated to feature premium seating areas, the new arena will include a club level, private suites and hospitality spaces, and pre-event spaces for students. But its central purpose will be to serve as the locus for the university’s basketball programs. It will house high-quality offices, locker rooms, training spaces, meeting rooms, and a full-court practice facility with six shooting stations.
“These days, college basketball revolves around recruiting,” observed Eric Willin, COO of EZFacility, a sports center management software developer in Woodbury, New York. “James Madison University’s new facility certainly will give the campus an edge in attracting the best student-athletes and developing their skills.”
The university has not yet announced a date for construction to begin. A fundraising goal of $12 has been set, but university officials stated that all support must be secured before construction on the project can begin. While no formal timeline has been delineated, the university is actively fundraising.

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$1 Million-Dollar Gift To Enhance University’s Athletic Training Facility

Florida Gulf Coast University (FGCU) received a $1 million gift for the expansion of the strength and conditioning facility at its on-campus arena. The new facility will be added to the existing arena, and will exclusively serve the university’s 250 student-athletes. Currently, the student-athletes share a weight room with the general student population.
Donors Jim and Donna Sublett wanted to increase opportunities for athletes to train intensely. In a press release, Jim Sublett said, “Many FGCU student-athletes will continue to bring honor and recognition to the university, partially because of the excellent new facility to fine-tune their bodies, skills, and talents.”
Eric Willin, COO of EZFacility, a sports facility management software developer in Woodbury, New York, remarked on the benefits of focused training for athletes. “Having access to a facility designed exclusively for athletic training will allow FGCU’s student-athletes to practice more intensely, develop a greater sense of what their bodies can do, and challenge themselves in a more community-centered atmosphere. The new strength and conditioning facility is great news for the university’s sports teams.” The Subletts’ donation represents part of a $12 million capital campaign FGCU’s athletic department is running. Approximately $7 million of that amount will allow for planned updates to the arena, including the new strength and conditioning facility, and $5 million will go toward scholarships, recruiting budgets, and additional facility enhancements.

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Atlanta Braves Propose New Training Facility in St. Petersburg

The Atlanta Braves are proposing moving their spring training facility from the Orlando area to St. Petersburg, Florida. In a formal proposal submitted to officials of Pinellas County, where St. Petersburg is located, Braves president John Schuerholz noted that he hopes to reach an agreement to relocate by the end of the year. Construction of a new training facility would begin by next year, with completion scheduled for 2018.
Eric Willin, COO of EZFacility, a sports facility management software developer, said that the construction of a new facility would be a boon to the baseball team, which would spend less time traveling to practice space and more time on the field. “Also,” he noted, “the proposed facility includes a 10,000-seat stadium with berm seating for an additional 1,000 fans. Along with additional athletic fields and an on-site hotel, that would make the new facility a clear destination for amateur and professional sports alike.”
The Braves have trained at Disney’s Wide World of Sports in Lake Buena Vista, Florida, since 1998, but the team’s lease there expires in 2017. The St. Petersburg location is not the only one under consideration for the new facility, but Braves president John Scheurholz implied in a letter submitted to county officials that it is the most desirable one.
Most likely, any move the Braves make will include public financing. The Astros and the Nationals recently launched new training sites of their own, leaving the same Disney location that the Braves are leaving, and each team received a $108 million pledge in public funds from Palm Beach County, with the state pledging another $50 million toward costs of building and financing the planned facilities.

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Extreme Sports Complex Planned for Florida Locale

A Florida-based development group has launched plans for an extreme sports action park in Kissimmee, Florida. The park, dubbed The Xero Gravity Action Sports and Entertainment Resort, will include a 14-story ski and snowboard slope, a 25,000-square-foot indoor/outdoor skateboard arena, a USA-BMX-sanctioned racetrack, two sky-diving pods, two 14-story water slides, an indoor dodge ball trampoline court, a 140-foot-tall climbing wall, a river of white-water rapids, and multiple zip lines.
“Extreme sports and sports tourism are booming sectors of the fitness industry,” says Eric Willin, Chief Operating Officer of EZFacility, a sports facility management software developer in Woodbury, New York. “This is exactly the right moment for a park such as the Xero Gravity Action Sports and Entertainment Resort, and, given the other attractions in the area, the proposed location makes good business sense. This is going to be a sports complex to watch.”
The estimated cost of the complex is $309 million, and it is slated to open in 2018. Projected taxable sales for the proposed complex are estimated to be $1.97 billion over a 10-year period. Reportedly, admission to the park will cost between $35 and $95.

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Minnesota Vikings Stadium First in U.S. To Launch With LED

The Minnesota Vikings stadium stands to be the first stadium in the United States to illuminate its fields with LED installed during construction. With lower energy needs than traditional lighting and colour-tuning technology, LED saves sports venues and other facilities significant amounts of money while providing more effective lighting.
The lighting has become a common feature of ice rinks in the American Hockey League, and tennis, basketball, and soccer facilities have long made use of it. But venues in the National Football League have been slow to embrace it. So far, two NFL stadiums have converted to LED — the University of Phoenix Stadium, home to the Arizona Cardinals, and the NRG Stadium, home to the Houston Texans. The Minnesota venue will be the first to incorporate LED from inception.
“There are many potential advantages to lighting a sports venue with LED,” says Eric Willin, Chief Operating Officer, of EZFacility, a sports facility management software developer in Woodbury, New York. “On a basic level, spectators often can just see better what’s happening on the field. In addition, LED lights have more functions than older lights—they can be programmed for specific effects throughout a game. But most of all, LED lighting consumes 75 to 90 percent less energy than traditional lighting systems. That’s good for the environment and translates into enormous cost savings.”
Viking officials have said that part of their goal during the $1.1 billion project has been making environmentally friendly choices. Currently in the planning phase, the stadium is slated for completion in July 2016.

| News

Expansion of UCCS Recreation and Wellness Center Doubles Facility’s Size

The University of Colorado, Colorado Springs (UCCS), is expanding its Recreation and Wellness center in a $16.3 million project scheduled for completion in October. Currently 54,000 square feet, the renovated center will be nearly twice that size and will include additional cardio and strength equipment, multipurpose studios for group exercise, basketball courts, new men’s and women’s locker rooms, two gender-neutral restrooms, office space, a social gathering area, and a welcome center.
In addition, the facility will house a student health center and counseling center. According to UCCS officials, the facility will be the first in the nation to pull together campus recreation, a student health center, a counseling center, and elements of nutrition education under the same roof.
“More and more, especially at universities, we’re seeing a trend toward comprehensive centres that include athletic facilities, general exercise areas, and various health and recreation services,” said Eric Willin, Chief Operating Officer, at EZFacility, a fitness center management software developer in Woodbury, New York. “Bringing all these functions together makes sense, and it provides an exciting dynamic surrounding health and wellness efforts on campus.”
The existing center has been lauded for its LEED gold rating, achieved through an environmentally friendly design and construction. The expanded center also has been designed to meet LEED gold standards. Its green elements include water-efficient landscaping, on-site storm water treatment, and use of local and recycled materials in construction. An on-site touchscreen shows real-time measurements of building energy use.

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For-Profit Adult Sports Leagues Increase in Popularity

A new trend is keeping adult millennials — the generation of Americans born roughly between 1980 and 2000 — in good shape: for-profit businesses that run adult sports leagues. Popping up around the country, such businesses set up teams, arrange for referees, and coordinate practice and game sites. Customers sign up as part of a team or as free agents, with costs running anywhere from $50 per person to $90 per person for a season.
Eric Willin, COO of EZFacility, a sports business software provider in Woodbury, New York, says that such for-profit leagues are a natural fit for millennials. “Members of the millennial generation tend to have grown up with schedules packed with extracurricular sports,” he says. “They learned to develop social circles through the sports they played, and they miss the physical exercise plus socializing they got through the organized teams they played for. It’s no surprise that this group is enthusiastic about competing in adult recreation leagues, and no surprise that the supply is developing to meet the demand.”
Valley Sports Leagues, in Parkland, Pennsylvania, is one company that organizes adult leagues. Operated like nonprofit youth sports groups, it coordinates teams playing a range of sports, including men’s and women’s basketball, flag football, dodgeball, and kickball. Ahmed Attia, one of the co-founders of Valley Sports Leagues, told the online publication The Morning Call, “If we could help an individual switch lifestyles to a healthier one, that’s really what we try to target. It’s kind of hard to not show up when you have teammates counting on you.” The idea that customers will seek a structure that holds them accountable to teammates is what drives for-profit adult leagues.
In general, millennials are much more receptive to this idea than are Gen-Xers, members of the preceding generation. According to Sports Marketing Surveys USA, a research company that provides data for the Sports and Fitness Industry Association, millennials are twice as likely and their Generation X counterparts to participate in team sports as adults.

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Florida Gators to Build $15 Million Indoor Practice Facility

The Florida Gators, the University of Florida’s intercollegiate football team, recently announced plans to construct a $15 million indoor practice facility. Currently the only team in the Southeastern Conference league to lack designated indoor practice space, the Gators were forced to miss 30 practices in 2014 because of weather-related events.
The new facility will house a 120-yard synthetic turf field, additional space for practice drills, three camera platforms, satellite training-room facilities, equipment storage, and restrooms.
“It’s crucial for a top-tier college athletic center to offer indoor practice space,” says Eric Willin, Chief Operating Officer, of EZFacility, a sports facility management software developer in Woodbury, New York. “The world of major collegiate sports is ultra-competitive. For a team like the Gators to miss out on dozens of practices because weather has held them back is simply a shame. It’ll be a huge step forward for the team to have its own indoor facility.”
When inclement weather strikes now, the Gators sometimes move into the university’s men’s and women’s basketball center or to the nearby Florida Gym. But the logistics of transferring the entire team to these locations when weather turns foul can be daunting.
The project will be funded through private gifts and capital financing. Davis Architects of Birmingham, Alabama, is the project designer. Construction began in early January, and the center is slated to be ready for use in September.